Task list 13th April 2018
Update the timetable on website and in slide package
Prepare conference pack and virtual conference pack
Buy postcards and stamps
Print name badges and wifi access codes (tough luck for late registrants)
Prepare key note lecture AGGHHHHHH!!!!!
Prepare warm-up exercises
Role cheat sheets/handbooks chair/co-chair/rapporteur
Meetings with Stéphane and Héloise
Summary of tasks from 5th April 2018
24 registrants; all but two for the apero, all but three for the GANIL tour.
Inform registrants of rail strike; suggest buses or car rental; ask about a CDG-Rennes-Caen shuttle
Remind GANILis to register
Key note lecture
Update timetable. Make a detailed timetable for the organisers, with descriptions.
Wiki: format of results
Talk to Marek about his talk (12:00 Monday)
Talk to Navin about his contribution (Ketel and Marek?)
Info on GANIL website update “the bus A has replaced the tram A” (Valentin?)
WIFI codes are individual: stick them on the back of the name badges.
Apero: “comme d’habitude”: 30 people (Cécile)
Dinner: 25 to 30 people, three offers, GANIL hospitality rules apply (Cécile)
There will be two tours of GANIL. Ketel will talk to the potential tour guides.
Prepare housekeeping talk (Sonia)
peanut is un cacahuète, pronounced kakahwet.
Task list from 20th and 21st February 2018
GANIL tasksSonia’s tasks
Delegate package: Useful pocket (ordered from Lyreco) with a GANIL sticker containing• Name badge (ordered from Lyreco)• Strip of 4 green stickers (ordered from Lyreco)• Plan of guesthouse• Transport in Caen• WIFI• Conference dinner info• Stamped postcard of Caen• Timetable• Rules of play• Sonia’s contact telephone number• pen (GANIL; if not, FAIR/GSI)• Freebie notepaper (GANIL; if not, FAIR/GSI)Task: GANIL. Please also send it to Sonia digitally, so I can put a virtual conference pack on the wikiSigns• this way to IKBest4• time for (lunch, plenum etc.)• Rules of playStationery (Papiéterie)• Sandrine to order the Lyreco supplies• protocol sheets (done)• Sonia will bring a moderation suitcase• Abrisszettel
Website• Update the timetable according to the discussion of 20.02.2018 (done)• Update the great form Valentin made• Put Sonia’s explanatory slides online• Wiki
Invitations• Short text and link to all invitees (drafted)• Extra letter to invited experts (drafted)• Talk to Marek and ask him to prepare a 20-minute introduction to SPIRAL2 and IDEAALSend out invitations after website goes live
Conference dinner and breaks• Sandrine: restaurant for dinner• Apero• Breaks, coffee, fruit, water
Moderation• Sonia to invite Frank Becker to moderate.• Google ice-breaker exercises for the apero group to discuss• Sonia to make “emergency exercises” for if we have too much time or too little energy
GANIL tour• Fix the time with the colleagues giving the tour