Created in 2006 -- last change: Yannic Wolf - 03 Feb 2022
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PhD Students Wiki

Welcome everyone to the PhD-Wiki at GSI! If you are a new PhD student read this

The page is at to the Moment in rebuild and under maintained by a group of PhD-students, the "Promovierendenvertretung". We want to keep the PhD students life at GSI worthwile and we want to improve working conditions.

If you have questions or want to join you can simply write an e-mail to, we're open to everybody.

We also have:
  • Weekly Meeting:
Friday 12 noon on zoom.
Join us If you have questions or do not want to eat alone. If you have problems with your disertation and want to speak more privately, send us an email. We will make another appointment to help you.
  • Telegram group:

Best regards

Christian Suerder, Simone Aumüller, Yannic Wolf

More informations soon.

List of important Topics for PhDs

The following list is currently under development. In the end, this will be the basis for a wiki in which every doctoral student should find all the important information about their work at GSI.

We need your help with this, do you have any questions about the list or did we miss something that is important for your work?

Please write to us so we can help you or share this information.

Thanks for your help.

  • Contracts

    • Contract types

      • University contracts vs GSI contracts

      • Other contracts

      • Advantages and disadvantages, for example free train tickets

      • Safety at work and protection. What kind of protection gear do I get/need?

      • Enrolled as a student? Advantages and disadvantages. Possibilities to get a refund, taxes and regulations

      • Differences between a doctoral student and a PhD

    • Attitude of GSI concerning contracts. Political goals

    • Attitude of Germany, concerning scientific contracts. Political goals

  • General information:

    • Workers Council, “Betriebsrat (BR)”

    • Ombudsman, “Ombutsperson”

    • Operational Health Management

      • Services at GSI:

        • Counseling for a trip abroad

        • Free offers and examinations, for example vaccinations

    • Social Counseling

    • HGS-HIRe

    • Telegram chat

    • !PhD all list

    • Collection of nice-to-have email lists. Like all@GSI but also specific lists, which could be of interest

  • Life at GSI:

    • Sources of information and websites

      •, gsiwiki etc.

    • Food stamps

    • Water dispensers, micro waves and open kitchens

    • Coffe machines and vending machines→ Reliability, accessability

    • Library

    • Sports group “Schnelle Ionen”

    • Activity groups, for hiking, cycling etc.

    • How to read the map of the GSI

    • Paperwork:

      • Safety instructions, regulations for labs, workshops etc. Duration of the registration process and necessary steps

      • “Hidden” offices and post boxes

    • Business trips:

      • Paper work and forms

        • Business trip form

          • Advance payment for flights, trains and accommodation

          • Booking and help from secretaries

        • HID (Home Institution Declaration), from your host University. How to get it, how long you need to wait and when it expires

        • A1 travel form. A new regulation from the EU

        • Visa application

        • Company doctor and mandatory examinations

        • Regulations in the target country

      • Funding of the trip and regulations

      • Typically covered costs and what to consider/check in advance

      • Radiation protection regulations and forms

  • Vicinity of GSI:

    • How to arrive at GSI

    • Super markets close by

    • Good restaurants close by

    • Fast food and delivery services. Special offers for GSI staff

  • Additional services at GSI:

    • Software licenses

    • Rent a bike

    • Rent party equipment

    • Where to barbecue and how to register

    • How to book a seminar room

    • Are there rooms to rest or relax?

    • Nice “hidden” places at GSI

  • Life of a PhD:

    • How does a “typical” PhD looks like? With which challenges do I have to deal with? What should I expect? What is acceptable?

    • What can I expect from my Supervisor? What is a good supervision and when should I be concerned?

  • Arriving in Germany and GSI

    • Registration procedure, registration in Germany, bank accounts etc.


Topics concerning PhD students at GSI

This section covers topics related to the daily work of PhD candidates and students at GSI.

$ PhD Mailing List mail.gif: The info channel for PhD candidates and master students working at GSI.
Administrative Challenges at GSI
Information and HowTo's concerning different administratives tasks at GSI, like getting a radiation badge or filling a travel form.
Scholarship or contract?
How to make the best of each.
Answers to your questions, e.g. about contracts, health insurance and others (will be expanded) If you are a Scholarship holder you should also look at the official HGS-HIRe FAQ
PhD and expecting/having a baby
Information about being or becoming a parent during your PhD.
Graduate schools at GSI
An overview of the graduate schools at GSI $ Information for new colleagues: Interesting things for newcomers at GSI can also be found in the internal area of the GSI homepage. These are partially interesting for PhD candidates and students, too. Have a look! (visible only inside the GSI network) $ FeedBack area bubble.gif: Have you just finished your work at GSI? Do you want to share useful information among your colleagues about daily work and life here?
In the FeedBack area you can do so!
After completing the PhD
What do you do after you complete your PhD? Have a look into this section for some ideas. $ GSI Calendar: You want to know what's going on at GSI in the next weeks? Look at the public calendar!

Helmholtz Juniors at GSI

There is no real established organization of the PhD students at GSI. Due to the fact that virtually all PhD Students at GSI are part of HGS-HIRe the official channel for complaints, problems with GSI or the grad school is Pradeep Ghosch, elected PhD representative at HGS HIRe.
On top of that there exists a mailing list of PhD students interested that things go well at GSI. We try to pick up on issues before they become too pressing and do something about it. Additionally we organize regular PhD student meeting.
You may always drop us a message if you have questions related to GSI PhD issues. Florian Senzel, !PhD representative of HGS-HIRe is also among the recipients.
The current (April 2013) members of this mailing list are:
Name Department University PhD candidate since Mail Address
Pradeep Ghosh CBM Uni Frankfurt 2012
Andreas Maier Biophysics TU Darmstadt 2011
Anna Constantinescu Biophysics (Post Doc) 2010
Sofija Antic Theory TU Darmstadt 2013
Lars Bozyk Primary Beams (Post Doc) 2010
Matthias Holl Nuclear Reactions TU Darmstadt 2011
Paul Görgen PBBP TU Darmstadt 2011
Jiaoni Bai Control Systems Uni Frankfurt 2013
Cathrina Ullmann Ion Sources Uni Frankfurt 2013
Ivan Karpov PBBP TU Darmstadt 2013
Cesar Lizarazo Gamma Spectroscopy TU Darmstadt 2013
Sabine Luft Biophysics TU Darmstadt 2011
Shahab Sanjari EMMI (Post Doc) 2010
Be informed, that Helmholtz-Juniors are NOT elected by the PhD students, we just work voluntarily together to make sure things go well for PhD students at GSI.
Feel free to join us! If you want to reach ALLof the GSI PhD students, send a message to

Helmholtz Juniors at GSI
Find out about the past of Helmholtz Juniors at the GSI $ Helmholtz Juniors:: Find out about the group of student representatives in the Helmholtz Association
* Situation of PhD students*
Some collected information from the survey group of the Helmholtz Juniors
* Young Scientists*
Issues concerning young scientists inside the Helmholtz Association

About this Wiki

The topics here are accessible for all people. However, to become an editor you have to have an account at the GSI wiki and you have to be a member of the user group " PhdStudentsGroup". Contact somebody who is already a member of that group to make you a member of it, too.

Maybe you ask yourself: Why should I be an editor? Well, the answer is another question: Why not? If you have some news or comments to the topics published here, put them here, too! This is the main objective of the wiki culture. Formating tips can be found on this external page.

If you have a specific question concerning the work of PhD students at GSI or any topic which is not covered here, please contact the PhD representatives at GSI via or contact them directly. Questions as well as contributors are always welcome!

How to stay up to date

note.gif If you want to get informed about changes in this Wiki you have several options:
    • look at the bottom of this page ("Whats new");
    • see the list of recent changes;
    • subscribe to email notifications about recent changes;
    • rss-feed.gif import this link into your RSS feed reader software.

-- PradeepGhosh - 20 Oct 2015

Site Tools of the PHDStudents Wiki

Can't INCLUDE 'System.-- JiaoniBai - 26 Nov 2014', path is empty or contains illegal characters.

Topic attachments
I Attachment ActionSorted ascending Size Date Who Comment
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PhDScienceDay-Logo2014.pngpng PhDScienceDay-Logo2014.png manage 92 K 2014-07-26 - 16:58 PradeepGhosh  
event_cover.pngpng event_cover.png manage 35 K 2014-12-01 - 13:56 UnknownUser  
meeting_logo.jpgjpg meeting_logo.jpg manage 126 K 2014-12-02 - 16:32 UnknownUser  
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Topic revision: 2022-02-10, SimoneAumueller
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